The National Records Service (NRS) recently concluded a month-long intensive in-house training on records management techniques and procedures.
Held at The Gambia Telecommunication and Multimedia Institute (GTMI), the training was aimed at equipping record officers with the requisite skills to effectively and efficiently carry out their jobs to the best possible way.
Speaking at the closing ceremony, Pa Manjang Ndow, a representative of the Auditor General, disclosed that the training is not the first of its kind jointly organised by the NRS and the Personal Management Office (PMO).
He stated that the amount of data organisations that generate and store data grows exponentially each year.
“Information has always been an organisation’s central resource and without it the modern organisation simply could not function. Business records are operational and sometimes strategic assets, as they have economic, legal, fiscal, risk-management, and competitive values”.
He however observed that many organisations lack effective policies and procedures for systematic control of their recorded information.
Ndow went on to indicate that the creation, storage, retrieval, use, and destruction (or permanent archival retention) of information of all types and in all media is an increasingly difficult challenge for businesses and Government organisations.
Despite the application of information technologies, he said, the mounting rise of “paperwork” requirements continues to accelerate, adding that in today’s corporate volatile environment, records management is simply not optional.
“As discussed earlier, records are central to the work of all organised entities. They sustain the work of organisations, yet they are to an extent, a drain on its resources as well. What is often not well understood is that records are as much a resource-intense feature of operations as are employees, facilities, and equipment. In fact some estimated that about 90 percent of all white-collar activities focused on information-related activities (e.g, creating, storing, retrieving, distributing). Clearly, considerable expense is required for this activity, and records management works to keep all aspects of these functions is as economical as possible,’’ Ndow remarked.
Elisabeth Bahoum, the Director of National Records Service, thanked all the participants for their hard work, saying after the training certificates were awarded to participants.
Abdou Bah, a representative of the Permanent Secretary at PMO, highlighted the importance of capacity building for civil servants and assured of the Office’s continued support and collaboration.
by Fatou Gassama